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Privacy Policy

We are so happy you’re here!

Whether you’re a valued client, an invited guest to an event, or fellow adventurer, we are delighted to have you here.

We care about privacy and protecting the personal data processed by us. We believe in transparency; therefore, this privacy notice is an overview of what, why and how we use your personal data. When it comes to your personal data, we want you to be in control!

By Hansen, We, or Us, we mean Hansen Advokatbyrå KB, a law firm, running club, and your partner in business.

Let’s get to know each other

Depending on the context, we may process the following information about you:

  • Basic information: Name, contact information (email, address, phone number, employer, and title).
  • Identification details: Personal ID number and passport information when needed for verification purposes or our business acceptance processes, in accordance with rules or guidelines issued by the Swedish Bar Association and other regulations, such as anti-money laundering regulations.
  • Client-related information: Information provided by or about our clients, partners, and their employees or other individuals in the course of providing our legal services.
  • Website interaction: Data you provide while using our website.
  • Event participation: Data provided for event attendance and details of your involvement in these events.
  • Other data: Any other additional personal data you may provide to us.

In summary, we gather your personal data to offer our services and keep you in the loop about our running club, events, and similar. The personal data we collect depends on the reason for our contact.

Legal services

When you are a client of ours, we collect personal data about the individuals designated as contacts for our assignments. This information allows us to effectively communicate and provide our services. The collection of this data is essential for conducting mandatory conflict of interest and anti-laundering checks, managing and fulfilling assignments, protecting your interests, and handling accounting and invoicing tasks. While providing this personal data is optional, please note that we cannot proceed with an assignment without conducting the necessary conflict of interest and anti-laundering checks.

We may also process personal data about other private individuals, such as a client’s representatives, advisors, counterparts, and their representatives or counsels, when providing legal services (e.g in order to safeguard our client’s interests, or establish, exercise and defend legal claims).

We process personal data for the purpose of providing our services based on several legal grounds, including our legitimate interest, the fulfillment of contractual obligations and compliance with legal requirements such as those imposed by anti-laundering regulations and the Guiding Rules of Good Legal Practice (Sw. Vägledande regler för god advokatsed). In some other cases, we have concluded that the interest of our clients, or in some other cases our own interest, override any opposing interest related to the processing of personal data.

Recruitment process

Are you interested in knowing more about working at Hansen or our career options? Don’t forget to review our Privacy policy for recruitment processes.

Want to run with us?

Clients, partners, colleagues, students, and friends are all welcome to our running club. Members of the running club will probably ask you for PBs, pace, participation in races etc. However, this information is not further processed by us. We only need your name, email, and employer to keep track of who’s running with us and to contact you for interesting events. This is based on our legitimate claim in keeping our relationships flourishing.

If you have joined our newsletter to receive information about the running club, we have the email address you have signed up with. Newsletters are sent based on your consent, and you can unsubscribe at any time by following the instructions in the newsletter.

Partys & events

If you have been with us for a while, you know that we do more than law. If you are invited to a party, running activity, workshop, or fika, we will ask for the personal data necessary for the event. This may include contact details and your personal identification number. We may also take photos and videos during the event in which you may appear. We will keep your contact details to inform you about future events and may post pictures and videos on our internal channels and social media.

Where personal data is processed in connection with events organised by us, the legal basis for such processing is our legitimate interest in administrating the event. Photos and videos are stored and sometimes published based on our legitimate interest in promoting Hansen and our events. In specific cases, we may ask for your consent for publishing.

Business development

Personal data may also be used for business and method development, market analysis, statistics, risk management and similar activities.

Data processed for the purpose of developing and analysing the business are processed based on our legitimate interest in developing the business.

Who can access your data?

We may share your personal data collected as part of our service provisioning with third parties only under these circumstances:

  • With your explicit agreement,
  • To safeguard your rights in specific assignments,
  • To comply with legal obligations or court/government orders.

In these cases, your personal data may be shared with courts, authorities, counterparts, and their representatives when necessary to protect your rights.

We may also share your personal data when engaging external service providers on our behalf. For example, we use third party services for data storage, email management and web hosting. These suppliers may only access personal data in accordance with our instructions and we only share such data that is required to perform the service in question.

Safety first!

The data we collect about you is mainly processed and stored within the European Economic Area (EEA). However, in our interconnected world, there may be instances where your data, always in compliance with applicable data protection laws and regulations, embarks on a journey to other regions or countries. This may occur, for example, where our partners or suppliers are located. Before transferring data outside the EEA, we will ensure adequate mechanisms are in place to protect your data. Such mechanisms may include entering into contracts with suppliers and ensuring appropriate technical and organisational security measures to help protect the data in the same way as within the EEA.

Your rights

We are the controller of the data processing described in this notice. We are committed to transparent and responsible data handling. Here is what you need to know about your data rights:

  • Control and access. Unless prevented by the duty of confidentiality set by the Swedish Bar Association Code of Conduct or anti-money laundering regulations, you have the right to request further information on how we use and share your data and get a copy of your personal data.
  • Keeping data accurate. You always have the right to correct or ask us to correct any inaccurate data about you.
  • Right to be ‘forgotten’. You have the right to request the erasure of your data that’s no longer needed for its original purpose. Additionally, you can object to any processing you deem unlawful or unnecessary.
  • Data portability. You also have the right to receive your personal data in a computer-readable format, and where possible, we can assist in transferring this to a third party.

Exercising your rights. We’re here to ensure your data rights are respected. If you have any questions or concerns, or want to exercise your rights, please get in touch with us at privacy@wearehansen.se.

Your privacy matters! If you are unhappy with our data processing, you have the right to file a complaint with the Swedish Authority for Privacy Protection or your local data protection authority.